Real systems we've built and run, from agents and pipelines to websites and a full CRM. Client names appear only where the client has agreed. Time-saved figures are estimates, with the working shown.
It reads the company mailbox, matches replies to open invoices and checks the bank for payments. Then it drafts and sends the right chase email at the right step of a four-step ladder. Any client reply pauses that case and goes to a person. A daily digest says what moved.
Reads the inbox and matches each reply to its invoice
Checks bank exports so nobody gets chased for money already paid
Sends only inside set hours, and never stores bank logins
Hands every reply to a person before anything else goes out
Built with
Python agents, Microsoft 365 mailbox, bank transaction feed and exports, a spreadsheet ledger, a daily scheduled run.
Time saved
About 4 hours a week (estimate)
19 live cases on a 3-day chase cycle is roughly 6 emails a day at about 8 minutes each.
Chief-of-staff agent
A chief of staff that lives in your phone
Takes messy voice notes, splits them into tasks, events, reminders, ideas and messages, and acts on each. Keeps the calendar, nudges on overdue tasks with escalating tone, runs a morning brief and an evening wrap, and talks to other people on the owner's behalf within strict limits.
Access levels per person: family, partner, staff and colleagues each see only what they should
Money rules: one-line confirmation, a daily cap, never types a card number
Approval first: outbound messages only after the owner says send
Honest: introduces itself as an AI, every time
Sub-agents for research, bookings, content, publishing and analysis
Built with
Claude agents, a chat app and the phone, Google Calendar and Gmail, scheduled tasks with phone notifications, plain-text memory files.
Time saved
334 actions in week one (counted)
A daily-use tool, so we count actions rather than estimate hours.
Video pipeline
Raw footage to finished short, automatically
Film on a phone. It transcribes the audio, cuts dead air and filler words, repairs restarts, snaps cuts to quiet points so no word clips, punches in for rhythm, adds animated captions, graphics, sound effects and B-roll, and renders a finished vertical video. Corrections become written rules the next edit follows.
71 finished edits rendered so far
Learns from feedback: every correction becomes a rule
Drafts captions and hashtags and queues the post
Runs in batch when there's a backlog
Built with
Speech-to-text, ffmpeg, a code-driven video renderer, AI writing the graphics plan, rule files, publishing hooks.
Time saved
About 1 to 1.5 hours per short (estimate)
A manual 45-second edit with captions and graphics takes 1.5 to 2 hours; the automated cut needs 15 to 30 minutes of review.
Search system for a hire company
Back to the top of Google, and AI search
Crawls the site, audits it against the previous week, harvests what people actually type into Google, builds a keyword map, writes new pages and structured data, fixes problems, and reports rank movement every week. The same method was applied to the Gold Coast Car Parts site.
Real search phrases harvested from Google autocomplete
New pages and fixes written and checked against a weekly baseline
Google Business Profile checklist and structured data
Honest status: audit, keyword map and first fixes are done; we're not claiming rank results yet
Built with
A site crawler, autocomplete harvesting, page-speed data, Search Console and Analytics, schema markup, AI-written pages, a weekly schedule.
Time saved
About 3 hours a week ongoing (estimate)
Plus 15 to 20 hours one-off for the audit, keyword research and page plan.
Content research engine
Know what will work before you film it
Downloads recent videos from chosen creators, transcribes them, pulls out the opening hook and structure, records views and likes, and scores each video against that creator's own average to find the outliers. An analyst agent then proposes concepts likely to beat them, and a phone-friendly dashboard shows the leaderboard.
206 videos from 17 creators scored
Hook leaderboard and searchable list on a dashboard
Weekly refresh runs unattended
Same family of scrapers built a supplier database and search-phrase harvesters
Built with
Video downloader and metadata scraper, local speech-to-text, a small database, AI scoring, a static dashboard, a weekly schedule.
Time saved
About 12 to 17 hours one-off (estimate)
206 videos at 3 to 5 minutes each to watch, transcribe and log by hand.
Back office for a retail display start-up
A full back office in one spreadsheet
One spreadsheet becomes the CRM, quote builder, invoicing, calendar bookings, reminder emails and accounting export. Customers get a private quote page by link. The website has a quote calculator, a call-back page and a landing page for each product and suburb.
Quotes by link that customers can open on their phone
Bookings into the calendar with reminder emails
Accounting export and a bookkeeping guide alongside
Landing pages generated for each product and suburb
Built with
Google Sheets and Apps Script, Gmail, Google Calendar, Drive, a static website on Cloudflare.
Safety documents for an events supplier
Compliance paperwork in minutes, not days
Produces a site-specific risk assessment and method statement as a branded PDF: a 24-item hazard register, build and de-rig method, equipment specifications, and a ballast and wind-limit calculation fed by the hourly forecast. It also drafts the covering email to the venue.
Live forecast feeds the wind and ballast calculation
24-item hazard register tailored per site
Drafted, then reviewed by a competent person before it goes out
Built with
A Python calculation engine, a weather forecast feed, HTML-to-PDF, AI drafting the hazard text and the cover email.
Time saved
About 6 to 8 hours per document (estimate)
A bespoke document with a 24-hazard register and wind calculations usually takes a day by hand.
Website and booking engine
London Gazebo Hire
A 14-section homepage plus about, contact, service-area, size and FAQ pages, a gallery and a hero video. At its heart is a visual quote engine: customers build their setup and see the price change as they go, then book in one step.
Visual quote engine: custom basket logic with instant pricing
Booking form capturing location, dates and requirements
Booking automation: a natural-sounding email with the basket summary goes out on submit
AI chat assistant answering common questions to cut email volume
Built with
HTML, n8n automations, email, a spreadsheet database, an AI chat assistant, paste-in blocks for the existing site platform.
Website for an auto parts recycler
Gold Coast Car Parts
A 39-page site generated from one build script: a page for every vehicle make, a parts page, and a quote wizard that walks customers through make, model and part before handing the request to the team. Search research shaped every page.
39 pages from one build, easy to extend
Quote wizard posting straight into an automation
234 real search suggestions mapped to pages
Site tour video and a hosting guide for the owner
Built with
Python page generator, HTML and CSS, an automation hook for leads, Cloudflare hosting.
Website for a tent hire company
Gold Coast Tent Hire
Page blocks and a hero video built in the same system as our other hire sites, so the business gets a consistent, fast site it can update without starting over.
Reusable page blocks for services and sizes
Hero video produced with AI
Built to share the quote and booking patterns proven on our other hire sites
Built with
HTML page blocks, AI-generated hero video, the same component system as our other hire sites.
Launch site for a card game brand
Hustlin' Pirates
A launch site with a hero video, a rules chatbot that answers players' questions, and a notify-me form. Alongside it: the box design brief, back-of-box copy, a reel storyboard, and an AI site audit with a prioritised fix list.
Rules chatbot trained on the game's own rules
Notify-me form for launch
Box copy and reel storyboard written alongside the site
Site audit with a prioritised fix list
Built with
HTML and CSS, an AI chat assistant, AI-generated video, Cloudflare hosting.
Bulk video at volume
A clip factory with a strict house format
Takes a source video, transcribes every word, writes move-by-move commentary in a fixed format, times each beat to the action, places sound effects, tracks faces, bleeps strong language, and renders long and short versions. Runs as a batch queue.
26 finished videos through a 97-job queue
Prepare, render, recheck, release stages
Proof that the video stack holds a strict format at volume
Built with
Speech-to-text with word timing, face tracking, AI analysis against a written format guide, a code-driven renderer, a job queue.
Time saved
About 2 to 3 hours per video (estimate)
Manual frame-accurate timing, sound design and captions for a 5 to 10 minute video.
Training pack
Train your team to use AI properly
A ready-to-teach course: a lesson plan, a catalogue of useful skills grouped for non-technical people, install guides, a model-choice guide, modules on websites and automation, and a working template agent attendees keep. It's the backbone of our Starter, Intermediate and Advanced courses.
Lesson plan built for 45 to 60 minute sessions
Skills catalogue grouped for non-technical users
Template agent with personal data stripped out, ready to hand over
Built with
AI chat and coding tools, installable skills, scheduled jobs, a clean copy of our assistant system.
An all-in-one surveying platform that replaced a CRM subscription, tracking apps, client portals and dictation software. Built over nine months before today's AI tools; we estimate about two months with them now.
CRM dashboard: active surveys, appointments, client messages and business numbers at a glance
Calendar and scheduling with drag-and-drop booking and clash detection
Client management with full history, property details and communication logs
On-site camera and annotation that works offline, even in tight spaces
Smart report writing with suggested phrase blocks from previous reports
One-click PDF reports emailed from inside the system
Against 9 months when it was built without AI tools.
Smaller tools along the way
Branded documents and PDFs from templatesVoice-note transcriptionA task board built from plain-text notesSupplier research databaseSearch-phrase harvestersA research and scouting agent
Want one of these in your business?
Book a free 20-minute audit. We'll tell you which of these would pay back fastest for you.
